| OBESITY 2009 | REGISTRATION & HOUSING | EXHIBITORS & SPONSORS | CONTINUING EDUCATION | INTERNATIONAL | MEDIA |
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REGISTRATION
1. How do I register for Obesity 2009 as a current member of The Obesity Society, ASMBS, or ADA Weight Management Practice Group?
2. How do I register for Obesity 2009 as new member or non-member?
3. How do I register for Obesity 2009 as a speaker, chair or co-chair?
4. How do I register for Obesity 2009 as press?
5. How do I register for Obesity 2009 as an exhibitor?
6. What does my registration fee include?
7. Can I register another person?
8. Do I have to attend the track I indicate as my primary interest?
9. Can I register for the Exhibit Hall only?
10. Is there a one-day registration available?
11. I need a letter of invitation in order to obtain a visa. Where do I find one?
12. Is there a Gala event for 2009?
13. Will I receive my badge prior to traveling to Obesity 2009?
14. I've registered for Obesity 2009 but unexpectedly cannot attend. May I send someone else in my place? If so, how would I make this change?
15. What is the cancellation/refund policy for Obesity 2009?
AWARDS
16. What types of awards does The Obesity Society offer?
EXHIBITORS
17. I am interested in exhibiting at Obesity 2009? Who should I contact?
18. When are the exhibits open?
19. I have an exhibit booth at the meeting. How many registrations do I receive?
GENERAL INFORMATION
20. Where will Obesity 2009 be held and what is the address?
21. Do I have to be a member to attend?
22. How many CME credits is it possible to earn by attending Obesity 2009 and how do I claim them?
23. Where will the poster sessions be held?
24. I am presenting a poster at the meeting. How soon can I get into the Exhibit Hall to set up my poster? When must I remove my poster?
25. What are the poster board dimensions so I can plan accordingly?
26. How do I submit an abstract for inclusion in the meeting?
27. Can I submit a late-breaking abstract?
28. If I bring my children, are they permitted to attend educational and social events with me, as well as visit the exhibits?
29. Who should I contact to rent a meeting room or conduct a satellite/ancillary event during Obesity 2009?
30. Is there parking available at the Washington Marriott Wardman Park?
31. Is the event convenient to a metro station?
32. What is the expected meeting attendance at Obesity 2009?
33. Does the facility offer assistance for visitors with disabilities and special needs? Who do I contact?
34. Is there a message center at the meeting?
35. Will there be a luggage check available?
36. Does The Obesity Society provide foreign language interpretation?
REGISTRATION
1. Registration can be submitted online, by fax or email. Click Here for online registration and downloadable forms. Attendees can also register via phone at 1-888-241-8405 (US and Canada only) or 972-349-7485 (International).
3. All speakers, chairs and co-chairs (members and non-members) will receive instructions with a special link for registration. If you have questions, please email education@obesity.org. This does NOT include poster presenters. They should register as conference attendees in the appropriate category.
4. The Obesity Society is pleased to offer complimentary media credentials to journalists employed by accredited news organizations attending the meeting for the purpose of editorial coverage. Press must mail or fax a completed registration form to Jane Pratt along with one of the following: a letter of assignment on the letterhead of the news organization being represented, a business card issued by a recognized news organization, or media identification.
5. Click Here for online registration and downloadable forms. Visit our Exhibitors & Sponsors page for more information on becoming an exhibitor at Obesity 2009.
6. Your registration fee includes access to all scientific sessions, poster sessions, exhibits, a registration bag, final program, abstract book and supplement, an opening reception beverage ticket and one ticket for the opening Exhibit Hall lunch on Sunday, October 25th.
7. Yes, as long as you can provide all of the necessary information and payment.
8. No. Tracks are open to all attendees. We ask for interest for demographic purposes.
9. No, in order to visit the exhibits you must purchase a full conference registration.
10. There is a one-day registration available to NON-MEMBERS only for Monday, October 26. All other registrants must purchase a full conference registration in the appropriate category.
11. Please visit our International page for more information on traveling to Obesity 2009 from abroad. There you will find information on obtaining a US visa, expected visa wait times, and helpful links. Click Here for the Letter of Invitation.
12. No, for 2009 we have decided to leave the evenings open for networking and exploring. A special Monument by Moonlight Tour is available on Tuesday, October 27th. Tickets are available for purchase through Globetrotter Travel Management, our official travel agent.
13. No, you will receive an electronic proof by email prior to the meeting for review. Badges will be ready for pickup at the pre-registration counters on site.
14. Name changes are accepted as long as the person falls in the same registration category. Please contact tcavallo@obesity.org.
15. Cancellation and refund requests must be submitted in writing and postmarked on or before September 30, 2009. Refund requests postmarked on or before this date will receive a 50% refund. Refund requests postmarked after September 30, 2009 will not be honored. Send refund request to: Obesity 2009 Registration Refunds; tcavallo@obesity.org or fax to (240) 208-0300.
AWARDS
16. The 2009 Obesity Society Awards Program offers several awards including: The Atkinson-Stern Public Service Award, The George A. Bray Founders Award, The TOPS Research Achievement Award, The Lilly Scientific Achievement Award, The Stunkard Lifetime Achievement Award, The Ethan Sims Young Investigator Award, and Pat Simons Travel Grants. For full descriptions and information on how to nominate an individual for an award, please visit our Awards page.
EXHIBITORS
17. Contact: Tricia Cavallo, CMP, CEM, Meetings Consultant. Phone: (804) 723-3138; Fax (240) 208-0300; tcavallo@obesity.org. You can download an application and review the exhibit floor plan by visiting our Exhibitors & Sponsors page.
18. Sunday, October 25th and Monday, October 26th from 11:30 am - 7:00 pm
19. Exhibitors may register booth personnel at no charge. Booth personnel registration includes access to the exhibit floor during move-in, show days and move-out. Each exhibiting company receives one complimentary full conference registration for each 10x10 booth unit purchased. Additional full conference registrations may be purchased through the attendee registration site.
GENERAL INFORMATION
20. The meeting will be held October 24-28, 2009 at the Washington Marriott Wardman Park Hotel, 2660 Woodley Road, NW, Washington DC, 2008. Please visit Obesity 2009 for more information.
21. No, but the registration fees are reduced for members.
22. The Obesity Society offers several types of Accreditation and Continuing Education Credit Opportunities. Information on how to claim credits will be available in the final program and on site. Please visit our Continuing Education page for more information.
23. The poster sessions will be held adjacent to the Exhibit Hall at the Washington Marriott Wardman Park Hotel.
24. Authors can place posters at 10:00 am on the day of their presentation. Posters must be removed at the end of presentation times on the same day. Posters will be removed from the board and discarded if authors do not remove their posters by this time.
25. Poster boards are horizontal in orientation and are 4' x 8'. Please allow for 4' x 8' minus 2" on each side for the frame of the poster board.
26. The abstract deadline was April 24, 2009. Submitters will be notified the week of June 8 whether their abstract was accepted as an oral, poster or declined.
27. The Obesity Society is planning a "late-breaking clinical trial session" to highlight the results of significant, multicenter trials (of therapeutics, devices, or interventions (e.g., diet, exercise) that will be of broad interest to our membership. The Late-Breaking Clinical Trial Abstract submission site will open on Monday, June 8 and close on Monday, August 31 at noon EST.
28. Children under the age of 16 are not permitted in the Exhibit Hall at any time. Parents or guardians may bring children under the age of 17 to educational and social events, provided the children do not disrupt the event.
29. Meeting rooms and ancillary events are only permitted for companies who participate in the meeting as an exhibitor or sponsor. You may submit your request via the form in the exhibitor kit or by email to tcavallo@obesity.org.
30. Yes. On-site private vehicle parking is available through valet or self-park. Prices vary frequently and are established solely by the garage owner. The Obesity Society does not validate parking.
31. The Woodley Park Metro Station (red line) is one block from the Washington Marriott Wardman Park Hotel. For details on metro transportation, please visit www.wmata.com.
32. Over 2,000, including exhibitors.
33. If you have a disability that will have an impact on your participation in the meeting, please contact us via email at tcavallo@obesity.org or indicate it on your hotel reservation request form. We cannot ensure the availability of appropriate accommodations without prior notification.
34. A general information bulletin board will be available in the registration area for manual posting of messages.
35. Bags may be checked at the bell desk in the lobby of the hotel.
36. No, all sessions and materials are presented in English.
Executive Office: 8630 Fenton Street, Suite 814, Silver Spring, MD 20910 | Tel: (301) 563-6526 | Fax: (301) 563-6595
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